Monday vs Asana vs Notion

Monday vs Asana vs Notion  2024 (Updated): Which Are More Worth Using?

  • Post category:AI APPS
  • Post published:January 16, 2024
  • Reading time:30 mins read
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Project management tools are essential for any team that wants to organize their work, communicate effectively, and deliver results on time.

However, with so many options available, it can be hard to find the one that fits your team’s style, goals, and budget.

In this article, we will compare what is the difference between Monday vs Asana vs Notion the 3 most popular project management tools.

We will look at their features, pricing, pros and cons, and customer reviews. We will also give you some tips on how to choose the best project management tool for your team based on your specific needs and preferences.

Monday vs Asana vs Notion: Comparison Table


FeatureMondayAsanaNotion
Task Management✔️✔️✔️
Project Management✔️✔️✔️
Note Taking✔️
Document Creation✔️
Database Management✔️✔️✔️
Wiki Management✔️
Website Creation✔️
Customization✔️✔️✔️
Visualization✔️✔️✔️
Automation✔️✔️✔️
Integration✔️✔️✔️
Collaboration✔️✔️✔️
Pricing (per user per month)$8 – $16 (or custom)$10.99 – $24.99 (or custom)$8 – $15 (or custom)
Free PlanUp to 2 usersUp to 15 users1 user

What Is The Difference Between Monday vs Asana vs Notion 2024


1. Monday: A Visual and Customizable Project Management Platform

Monday is a project management platform that allows you to create and manage projects using various views, such as tables, boards, calendars, timelines, charts, and maps.

You can also customize your projects with different columns, colors, icons, formulas, automation, integrations, and more.

Monday is designed to be easy to use and visually appealing for both technical and non-technical users. It also offers a variety of templates and workflows to help you get started quickly.

Monday is ideal for teams that need a flexible and creative way to manage their projects and collaborate across departments.

Asana vs Monday vs Smartsheet

Features

  • Create and assign tasks and subtasks with due dates, priorities, statuses, dependencies, and more
  • Organize tasks as tables, boards, calendars, timelines, charts, maps, or forms
  • Customize your projects with different columns, such as text, numbers, ratings, checkboxes, dropdowns, files, links, etc.
  • Add colors, icons, emojis, images, videos, gifs, etc. to your projects to make them more engaging
  • Use formulas to calculate values or perform actions based on your data
  • Set up automation to trigger actions or notifications based on certain conditions or events
  • Integrate with over 40 apps and services, such as Gmail, Slack, Zoom, Salesforce, etc.
  • Share your projects with internal or external stakeholders via email or link
  • Collaborate with your team using comments, mentions, polls, updates, etc.
  • Access your projects from any device using the web app or the mobile app

Pricing

Monday offers five pricing plans:

  • Free: Free for up to two users; includes unlimited boards and 500 MB of storage
  • Basic: $8 per user per month (billed annually); includes everything in Basic plus timeline view,
    calendar view,
    map view,
    advanced search,
    forms customization,
    integrations,
    automation (250 actions per month),
    dashboards (3 boards per dashboard),
    and 5 GB of storage
  • Standard: $10 per user per month (billed annually); includes everything in Basic, plus chart view, Timeline, calendar view, automation (250 actions per month),
    Guest access, dashboards (5 boards per dashboard),
  • Pro: $16 per user per month (billed annually); includes everything in Standard plus chart view,
    formula column,
    time tracking,
    tags,
    private boards,
    automation (25K actions per month),
    dashboards (10 boards per dashboard),
    and 50 GB of storage
  • Enterprise: Custom pricing; includes everything in Pro plus higher API rate limit,
    audit log,
    session management,
    HIPAA compliance,
    99.9% uptime SLA,
    advanced account permissions,
    tailored onboarding,
    and unlimited storage

Pros

  • Monday is very flexible and customizable; you can create projects that suit your team’s needs and preferences
  • Monday is very visual and intuitive; you can easily see the progress and status of your projects and tasks
  • Monday is very collaborative; you can communicate with your team and share feedback within the platform

Cons

  • Monday can be expensive; the free plan is very limited and the paid plans can add up quickly for larger teams
  • Monday can be overwhelming; there are so many features and options that it can be hard to navigate and use effectively
  • Monday can be slow; some users have reported issues with loading times and performance

Customer Reviews

Monday has an average rating of 4.6 ⭐⭐⭐⭐out of 5 stars on Capterra based on 2K reviews. Here are some of the most recent reviews:

Monday.com is a great tool for managing projects of all sizes. It is easy to use and customize. It helps us keep track of our tasks and deadlines. It also improves our communication and collaboration as a team.” – Maria P., Marketing Manager

Monday.com is a very powerful platform that can do almost anything you want it to do. However,

it can also be very complex and confusing. It takes a lot of time and effort to set up and maintain. It also has some bugs and glitches that affect the user experience.” – James S., Project Manager

Monday.com is a very visual and creative tool that allows us to manage our projects in a fun and engaging way. It has a lot of features and integrations that make our work easier and faster. It also has a great customer support team that is always ready to help.” – Anna L., Graphic Designer


2. Asana: A Simple and Streamlined Project Management Tool

Asana is a project management tool that allows you to create and manage tasks and projects using lists, boards, calendars, or timelines.

You can also add custom fields, dependencies, milestones, subtasks, attachments, and more to your tasks and projects.

Asana is designed to be simple and streamlined for both small and large teams. It also offers a variety of templates and workflows to help you get started quickly.

Asana is ideal for teams that need a clear and organized way to manage their projects and track their progress.

Asana vs Monday vs Smartsheet

Features

  • Create and assign tasks and subtasks with due dates, priorities, statuses, dependencies, milestones, and more
  • Organize tasks as lists, boards, calendars, or timelines
  • Add custom fields to your tasks and projects to track additional information
  • Attach files from your computer or cloud storage services, such as Google Drive, Dropbox, etc.
  • Set up rules to automate actions or notifications based on certain conditions or events
  • Integrate with over 100 apps and services, such as Gmail, Slack, Zoom, Salesforce, etc.
  • Share your tasks and projects with internal or external stakeholders via email or link
  • Collaborate with your team using comments, mentions, likes, approvals, etc.
  • Access your tasks and projects from any device using the web app or the mobile app

Pricing

Asana offers four pricing plans:

  • Basic: Free for up to 15 users; includes unlimited tasks,
    projects,
    and storage
  • Premium: $10.99 per user per month (billed annually); includes everything in Basic plus timeline view,
    advanced search,
    custom fields,
    rules (20 per month),
    milestones,
    forms,
    dashboards,
    and admin console
  • Business: $24.99 per user per month (billed annually); includes everything in Premium plus portfolios,
    workload,
    rules (unlimited),
    proofing,
    approvals,
    and lock custom fields
  • Enterprise: Custom pricing; includes everything in Business plus higher API rate limit,
    data export and deletion,
    SAML,
    user provisioning and de-provisioning,
    custom branding,
    and priority support

Pros

  • Asana is very simple and easy to use; you can create and manage tasks and projects without any hassle
  • Asana is very organized and clear; you can easily see the details and status of your tasks and projects
  • Asana is very reliable and secure; you can trust that your data is safe and backed up

Cons

  • Asana can be limited; the free plan is restricted to 15 users and the paid plans lack some features that other tools offer
  • Asana can be boring; the interface is plain and lacks some visual elements that other tools have
  • Asana can be repetitive; some users have reported issues with duplicate tasks and notifications

Customer Reviews

Asana has an average rating of 4.4 ⭐⭐⭐⭐out of 5 stars on Capterra based on 9K reviews. Here are some of the most recent reviews:

“Asana is a great tool for managing tasks and projects. It is simple and intuitive. It helps us stay on top of our deadlines and goals. It also improves our communication and collaboration as a team.” – John D., Software Engineer

“Asana is a good tool for managing tasks and projects. However, it lacks some features that other tools have, such as charts, maps, formulas, etc. It also has a bland interface that can be boring to look at.” – Lisa M., Marketing Coordinator

“Asana is a decent tool for managing tasks and projects. However, it has some flaws that affect the user experience. For example, it creates duplicate tasks when you assign them to multiple people or projects. It also sends too many notifications that can be annoying.” – Kevin R., Project Manager


3. Notion: A Versatile and All-in-One Project Management Tool

Notion is a project management tool that allows you to create and manage tasks, projects, notes, documents, databases, wikis, websites, and more using pages.

You can also customize your pages with different blocks, such as text, lists, tables, boards, calendars, timelines, charts, images, videos, embeds, etc.

Notion is designed to be versatile and all-in-one for both individuals and teams. It also offers a variety of templates and workflows to help you get started quickly.

The notion is ideal for teams that need a comprehensive and integrated way to manage their projects and store and share their information and knowledge.

notion

Features

  • Create and edit pages with different blocks, such as text, lists, tables, boards, calendars, timelines, charts, images, videos, embeds, etc.
  • Organize pages as databases, wikis, websites, or folders
  • Add properties to your pages or databases to track additional information
  • Link or sync data across different pages or databases
  • Set up automation to trigger actions or notifications based on certain conditions or events
  • Integrate with over 50 apps and services, such as Gmail, Slack, Zoom, Salesforce, etc.
  • Share your pages or databases with internal or external stakeholders via email or link
  • Collaborate with your team using comments, mentions, reactions, updates, etc.
  • Access your pages or databases from any device using the web app or the mobile app

Pricing

Notion offers four pricing plans:

  • Personal: Free for one user; includes unlimited pages and blocks and 5 MB of file uploads
  • Plus: $8 per user per month (billed annually); includes everything in Personal plus unlimited file uploads,
    version history,
    advanced permissions,
    and API access
  • Business: $15 per user per month (billed annually); includes everything in Personal Pro plus unlimited team members,
    collaborative workspace,
    admin tools,
    and guest access
  • Enterprise: Custom pricing; includes everything in Team plus higher API rate limit,
    SSO,
    audit log,
    bulk export,
    and dedicated support

Pros

  • Notion is very versatile and all-in-one; you can create and manage almost anything you want with Notion
  • Notion is very integrated and comprehensive; you can link or sync data across different pages or databases and access all your information in one place
  • Notion is very innovative and user-friendly; you can customize your pages or databases with different blocks and properties and enjoy a smooth and elegant interface

Cons

  • Notion can be complex and confusing; there are so many features and options that it can be hard to learn and use effectively
  • Notion can be slow and buggy; some users have reported issues with loading times and performance
  • Notion can be expensive; the free plan is limited to one user and the paid plans can add up quickly for larger teams

Customer Reviews

Notion has an average rating of 4.7 ⭐⭐⭐⭐out of 5 stars on Capterra based on 300 reviews. Here are some of the most recent reviews:

“Notion is an amazing tool for managing tasks, projects, notes, documents, databases, wikis, websites, and more. It is very flexible and customizable. It helps us organize our work and knowledge smartly and efficiently. It also improves our communication and collaboration as a team.” – Sarah T., Content Writer

“Notion is a good tool for managing tasks, projects, notes, documents, databases, wikis, websites, and more. However, it has a steep learning curve and requires a lot of time and effort to set up and maintain. It also has some bugs and glitches that affect the user experience.” – David K., Software Developer

“Notion is a decent tool for managing tasks, projects, notes, documents, databases, wikis, websites, and more. However, it has some limitations that prevent it from being the best tool for some use cases. For example, it lacks some features that other tools have, such as time tracking, Gantt charts, formulas, etc. It also has a high price tag that can be prohibitive for some users.” – Laura B., Project Manager


Monday vs Asana vs Notion: Which One to Choose?

The answer to this question depends on your team’s needs, preferences, and budget. However, here are some general guidelines to help you decide:

  • Choose Monday if you need a flexible and creative way to manage your projects and collaborate across departments. Monday is great for teams that need a visual and customizable project management platform that can handle complex and diverse workflows.
  • Choose Asana if you need a simple and streamlined way to manage your projects and track your progress. Asana is great for teams that need a clear and organized project management tool that can handle basic and standard workflows.
  • Choose Notion if you need a versatile and all-in-one way to manage your projects and store and share your information and knowledge. The notion is great for teams that need a comprehensive and integrated project management tool that can handle multiple and varied use cases.

Can you recommend one of these tools for a small business?

There is no definitive answer to which project management tool is best for a small business, as different tools may suit different needs and preferences.

However, based on the information I found, I can give you some general recommendations:

  • If you are looking for a free or low-cost option, you may want to consider Asana or Notion. Both of these tools offer a free plan that can accommodate up to 15 users (Asana) or one user (Notion). They also have affordable paid plans that start from $4 per user per month (Notion) or $10.99 per user per month (Asana).
  • If you are looking for a simple and easy-to-use option, you may want to consider Asana. Asana is designed to be simple and streamlined for both small and large teams. It offers a clear and organized interface that allows you to create and manage tasks and projects without any hassle. It also has a variety of templates and workflows to help you get started quickly.
  • If you are looking for a flexible and creative option, you may want to consider Monday. Monday is designed to be flexible and customizable for both technical and non-technical users. It offers a visual and intuitive interface that allows you to create and manage projects using various views, such as tables, boards, calendars, timelines, charts, and maps. You can also customize your projects with different columns, colors, icons, formulas, automation, integrations, and more.
  • If you are looking for a versatile and all-in-one option, you may want to consider Notion. The notion is designed to be versatile and all-in-one for both individuals and teams. It offers a comprehensive and integrated interface that allows you to create and manage tasks, projects, notes, documents, databases, wikis, websites, and more using pages. You can also customize your pages with different blocks and properties and link or sync data across different pages or databases.

What are some other project management tools?

There are numerous project management tools available, each with its unique features and benefits. Here are some of them:

  1. ProofHub: ProofHub is a robust project management tool designed to simplify and optimize project management processes for maximizing productivity.
  2. Basecamp: Basecamp is a real-time communication tool that helps teams stay on the same page.
  3. Trello: Trello is a visual project management tool that uses Kanban boards to help teams visualize their work.
  4. Wrike: Wrike is a versatile project management tool that offers spreadsheet-like features
  5. ClickUp: ClickUp is known for its customized task views.
  6. Teamwork Projects: Teamwork Projects is a work and project management tool that helps teams deliver high-performance results.
  7. Evernote: Evernote is a note-taking app that also offers project management features.
  8. Smartsheet: Smartsheet is a platform for enterprise achievement that provides businesses with collaboration, file sharing, and project management.

Remember, the best tool for you depends on your team’s specific needs and the nature of your projects.

After reading this, check out our other articles on:

Conclusion

Project management tools are essential for any team that wants to organize their work, communicate effectively, and deliver results on time.

However, with so many options available, it can be hard to find the one that fits your team’s style, goals, and budget.

In this article, we compared three of the most popular project management tools: Monday vs Asana vs Notion. We looked at their features, pricing, pros and cons, and customer reviews.

We also gave you some tips on how to choose the best tool for your team based on your specific needs and preferences.

We hope you find out what is the difference between Monday vs Asana vs Notion and it helped you make an informed decision about which project management tool is best for you.

If you have any questions or feedback, please let us know in the comments below.

Thank you for reading! 😊


FAQs


What are some key differences between Monday, Asana, and Notion?

Monday.com refers to its tasks as “pulses”, while Asana uses the term “tasks”. Notion simplifies the agile approach by adding intuitive information management and creative collaboration to the project management environment.

Which tool offers the most storage in their free plan?

Asana offers unlimited storage (up to 100MB per file) in its free plan, while Monday.com offers up to 500MB¹ and Notion offers unlimited uploads with 5MB per file on its free plan.

Which tool is the most affordable?

The pricing for Monday.com ranges from $0 to $16 per seat per month if billed annually, while Asana’s pricing ranges from $0 to $24.99 per user per month if billed annually. Notion’s pricing starts from $7 per user per month.

Aanchal Shukla

I'm a Graphic designer with over 10 years of experience now turned full time Wordpress Developer , SEO Expert and Writer for thekoffeetable.com. I post simple FAQ guides and tutorials that cover Graphic Design, AI, Passive Income and Product Review in general.