Smartsheet vs Asana

Smartsheet vs Asana (Full Comparison) 2024: Which Are More Worth Using?

  • Post category:AI APPS
  • Post published:February 5, 2024
  • Reading time:22 mins read
  • Post author:

Hey there! So, you’re on the hunt for the perfect project management tool, right? Well, you’re in the right place. We’re going to take a close look at two popular options: Smartsheet and Asana.

These tools are like the superheroes of project management, each with its own special powers. By the end of this comparison, you’ll have a much better idea of which AI project management tool is the best fit for your team.

Smartsheet Overview

Explain Smartsheet’s features, such as its Excel-like interface, tabular project management, and no-code platform. Mention that Smartsheet is ideal for companies that rely heavily on Excel or Google Sheets for project management.

Asana Overview

Explain Asana’s features, such as its simple, visual way for teams to coordinate, organize, and track projects. Mention that Asana is ideal for individuals, start-ups, small businesses, and remote teams.

Smartsheet vs Asana: Comparison Table


FeaturesSmartsheetAsana
Project Management✔ Comprehensive tools✔ Task-oriented platform
User-Friendly✔ Easy to learn and use✔ Intuitive interface
Task Tracking✔ Excellent for task tracking✔ Strong task management
Collaboration✔ Collaboration features✔ Team collaboration tools
Automation✔ Automation capabilities✔ Automation for task updates
Customization✔ Customization options❌ Limited customization
Gantt Charts✔ Offers Gantt charts❌ No built-in Gantt charts
Integration Options✔ Over 300 integrations✔ Wide range of integrations
Pricing✔ Multiple pricing tiers, Basic plan free✔ Basic plan free for small teams
Enterprise Solutions✔ Enterprise pricing options✔ Enterprise tier available
User Reviews (G2)4.0/5.0 rating, 2,136 reviews4.5/5.0 rating, 6,873 reviews
User Reviews (TrustRadius)4.5/5.0 rating, 382 reviews4.0/5.0 rating, 1,215 reviews

1. Smartsheet Unique Approach


Smartsheet was born in 2006 in San Francisco, offering a unique take on project management. It positions itself as “the enterprise platform for dynamic work that aligns people and technology.”

Smartsheet’s claim to fame is its “tabular user interface,” reminiscent of tools like Microsoft Excel or Google Sheets.

Asana vs Monday vs Smartsheet

2. Asana Vision for Team Collaboration


Asana emerged in 2008, also hailing from San Francisco. Founded by a Facebook co-founder and a former Facebook engineer, Asana’s mission is to simplify the way teams organize and track their work.

It’s a comprehensive AI tool designed to help teams “do great things together,” offering robust capabilities for task management and project tracking.

Asana vs Monday vs Smartsheet

Comparison of User Interface


When it comes to the user interface, Smartsheet, and Asana have their unique strengths.

Smartsheet

Smartsheet’s interface is intuitive and easy to learn, even for users with limited technical skills. It offers a spreadsheet-like layout, which makes it familiar and comfortable for those who are accustomed to using Excel or Google Sheets.

Smartsheet’s interface is also flexible and powerful, allowing users to filter, sort, and automate tasks using formulas and integrations.

Asana

Asana’s interface is designed to be simple and distraction-free. It focuses on project and task management, making it ideal for teams that need to optimize task completion and accountability.

Asana’s interface is also user-friendly, making it suitable for personal plans and integrating with other tools to streamline processes.

In summary, Smartsheet’s interface is more suitable for teams that need visual progress tracking, data sharing across spreadsheets, and automation of repetitive tasks. Asana’s interface is more streamlined and intuitive, making it easier for teams to adopt and use effectively.

Comparison of Project Management Features


Smartsheet

  • Customizable views
  • Robust automation
  • Highly customizable templates
  • Data-centric approach
  • Flexible work management
  • Collaboration capabilities
  • External web content in dashboards
  • Conditional formatting
  • 50+ formula functions
  • Multi-level sort
  • Baselines
  • Critical path
  • Reminders

Asana

  • Simple, flexible project management
  • Intuitive interface
  • Strong collaboration features
  • Adjustable setup with tasks represented as cards
  • Gantt view
  • Calendar view
  • Kanban board/Card view
  • Task dependencies
  • Reminders
  • Custom fields
  • Multi-level sort
  • External web content in dashboards

In summary, Smartsheet is a data-centric tool that offers highly customizable views, robust automation, and a wide range of features. Asana, on the other hand, is a simple, flexible project management tool that focuses on collaboration and an intuitive interface. The choice between the two tools ultimately depends on the specific needs, preferences, and budget of your organization.

Pricing and Integrations


When selecting a project management tool, pricing, and integrations are paramount considerations. Let’s delve into how Smartsheet and Asana fare in these critical aspects.

Pricing

Asana Pricing:

  • Basic: Ideal for individuals or small teams, supporting up to 15 members, and it’s free.
  • Premium: Tailored for teams that need to create project plans with confidence, priced at $10.99 per user per month (billed annually).
  • Business: Geared towards teams and companies requiring efficient work management across initiatives, available at $24.99 per user per month (billed annually).
  • Enterprise: For extensive needs, pricing is available upon request.

Smartsheet Pricing:

  • Smartsheet offers two pricing tiers: “Standard” and “Enterprise/Premier.”
  • Free Plan: No cost, 1 user, up to 2 editors
  • Pro, Individual: Priced at $7 per month, billed annually.
  • Standard, Business: Costs $25 per user per month, billed annually (minimum 3 licenses).
  • Enterprise & Premier: Pricing for these tiers falls under the “contact us” category.

Integrations

Smartsheet boasts an extensive collection of over 300 “connectors and integrations.” These are categorized as templates, applications, and more.

The majority of these integrations are template-based, offering flexibility to cater to various project management needs.

Asana offers a range of native app integrations, including Microsoft Teams, Gmail, Salesforce, Adobe Creative Cloud, Jira, Tableau, and Slack.

Their searchable and sortable database categorizes integrations into various categories such as Communication, Connectors, Development, Importers, and more.

Target Audience: Who Uses Smartsheet and Asana?


Smartsheet’s Clientele

Smartsheet primarily caters to the mid-market clientele, with a broad portfolio of over 83,000 brands. Its adaptability makes it a versatile choice for businesses, whether large or small.

Asana’s Diverse User Base

Asana caters to a wide spectrum of users, including both small businesses and large enterprises, boasting a customer base of 80,000+. Its flexibility and adaptability are evident in its wide-ranging client portfolio.

Customer Reviews


Evaluating the experiences of existing users plays a pivotal role in the decision-making process. Review sites like G2 and TrustRadius provide valuable insights into the user satisfaction levels of Smartsheet vs Asana.

G2 Reviews

  • Asana boasts a robust ⭐⭐⭐⭐4.5/5.0 star rating with 6,873 reviews.
  • Smartsheet maintains a commendable ⭐⭐⭐⭐4.0/5.0 star rating with 2,136 reviews.

TrustRadius Reviews

  • Asana achieves a ⭐⭐⭐⭐4.0/5.0 star rating from 1,215 reviews.
  • Smartsheet excels with a ⭐⭐⭐⭐4.5/5.0 star rating from 382 reviews.

Smartsheet and Asana Alternative


Smartsheet vs Asana

While Smartsheet and Asana are strong contenders, another solution enters the arena – Monday.com, Microsoft Project, GanttPRO, and ProofHub. It’s essential to consider what sets this platform apart.

Monday.com

  • Strengths:
    • User-friendly interface with various views, including timelines and Gantt charts, making it easy to get started.
    • Strong collaboration capabilities, suitable for integrating with other tools and streamlining processes.
  • Weaknesses:
    • May not offer the same level of robust project management features as Asana and Smartsheet.
    • Specific details about automation, customization, and data-centric features are not explicitly mentioned.

Microsoft Project

  • Strengths:
    • Robust project management features, including Gantt charts, resource management, and budget tracking.
    • Integration with other Microsoft tools, such as Excel and SharePoint.
    • Suitable for large organizations with complex project management needs.
  • Weaknesses:
    • Expensive, with a steep learning curve.
    • May not be suitable for smaller teams or organizations with simpler project management needs.

ProofHub

  • Strengths:
    • Offers a wide range of project management features, including Gantt charts, time tracking, and custom workflows.
    • User-friendly interface with various views, including Kanban boards and calendars.
    • Strong collaboration capabilities, including chat, proofing, and file sharing.
  • Weaknesses:
    • May not offer the same level of customization and automation as Smartsheet.
    • Pricing can be high for larger teams or organizations.

GanttPRO

  • Strengths:
    • Offers a user-friendly interface with Gantt charts and various project views.
    • Strong collaboration capabilities, including team collaboration and sharing options.
    • Customizable templates and project management features.
  • Weaknesses:
    • May not offer the same level of robust project management features as Smartsheet.
    • Pricing can be high for larger teams or organizations.

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The Verdict

Now, here’s the thing: the right tool for you really depends on what your team needs. If you’re all about that spreadsheet life and you need a powerful enterprise solution, Smartsheet might be your best bet.

But if you’re after something user-friendly with a wide range of features, and hey, maybe even a free plan for smaller teams, Asana could be the one for you.

So, get ready to dive into the nitty-gritty of these tools. We’ll talk about features, how easy they are to use, what they cost, and the pros and cons of each.

By the time you’re done reading, you’ll be all set to make the right call for your team. Let’s do this!


FAQ


1. Which one is more suitable for small businesses, Smartsheet or Asana?

Answer: Asana is often preferred by small businesses due to its user-friendly interface and straightforward task management features. Smartsheet, while versatile, may have a steeper learning curve.

2. Which tool has more integrations available for third-party apps?

Answer: Smartsheet offers over 300 connectors and integrations, which can be particularly useful for customizing your workflow. Asana also provides a variety of native app integrations but may have a more limited selection.

3. Which tool is better suited for remote team collaboration and communication?

Answer: Asana’s emphasis on task management and communication features makes it well-suited for remote team collaboration. Smartsheet, while capable, might require additional integrations for robust communication.

4. Can I migrate my data from Smartsheet to Asana, or vice versa, if I decide to switch platforms?

Answer: Data migration is possible, but it may require third-party tools and careful planning. Both Smartsheet and Asana provide resources and support for data migration.

Aanchal Shukla

I'm a Graphic designer with over 10 years of experience now turned full time Wordpress Developer , SEO Expert and Writer for thekoffeetable.com. I post simple FAQ guides and tutorials that cover Graphic Design, AI, Passive Income and Product Review in general.